APS4/5 Executive Assistant

Our client, a Government Department, are seeking to engage two Executive Assistants for a 3-month non-ongoing contract to start immediately.

Your duties will be, but are not limited to:

  • Management of diary and any travel arrangements;
  • Maintenance of record-keeping systems;
  • Management of email correspondence and documents;
  • Coordination of meeting papers and draft responses to routine correspondence;
  • Management of simple procurement and accounts payable processes as required;
  • Coordination of meetings with key stakeholders and groups;
  • Liaison with internal and external stakeholders, government and private sector representatives;
  • Assistance with general co-ordination functions; and
  • Other administrative tasks as required.

To be considered, you must possess the following:

  • Demonstrated experience in providing high-level executive and administrative support
  • Experience in undertaking office administration duties and using software and database applications (e.g. word processing, excel, electronic record keeping and financial systems).
  • Proven experience in undertaking less complex research tasks and preparing minutes, reports and correspondence.
  • Contributing to corporate activities, including provision of administrative and technical support to the supervisor and other senior officers in the division or branch.
  • Experience in liaising with senior officers, other Executive Assistants, clients and stakeholders.
  • Excellent people skills, resilience and the ability to work under pressure.
  • A Current Baseline Security Clearance is highly desirable

You must be an Australian Citizen to apply.

Liz Hawke